Travel Forms & Resources

Travel Forms & Resources

Please review the important forms below that may be necessary for travel. All travelers will receive a Know Before You Go email that highlights the specific forms you may need for your trip.

Please note that ALL international travel now requires a valid passport. Students will also want to bring a government issued photo ID when traveling both domestically and internationally.

If you have any questions regarding what you or your student will need, please contact customer service at 877-472-3248 or email [email protected].

GradCity Code of Conduct

All travelers and a legal parent/guardian (if the traveler is under 18) must print and sign this document before traveling on their GradCity trip. Please bring it with you to hand in at your Welcome Orientation.

Co-ed Rooming Form 

If students wish to room co-ed, an authorization form must be filled out and signed by all occupants in the room (if under 18, the form must also be signed by their parent/guardian). This must be completed and submitted to [email protected] to confirm any co-ed rooming request.

Name Change Request Form

If an active traveler can no longer travel, they may be able to sell their spot on the trip to another student who has not signed up. There may be a Name Change associated with this account change. If you are interested in this option, please email [email protected] for instructions of the process.

Atlantis Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Atlantis Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.

Breezes Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Breezes Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.

Breezes Code Of Conduct Form

All travelers and a legal parent/guardian (if the traveler is under 18) must print and sign this document before traveling on their GradCity trip. The form should stay with the traveler to submit upon checking into the Breezes Resort.

The Grand Hyatt Baha Mar Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into The Grand Hyatt Baha Mar, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holders photo ID.

Shores of Panama Minor Authorization Form

If your son/daughter is under the age of 18 at the time of travel, this form must be signed by both legal guardians and turned into the resort by the traveler upon arrival/at check-in.

Shores of Panama Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Shores of Panama Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holders photo ID.

Warwick Code of Conduct

Parents of any traveler under the age of 18 who are staying at the Warwick Resort must sign this form. The form should stay with the traveler to submit upon checking into the Warwick Resort.

Warwick Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Warwick Paradise Island Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holders photo ID.

Sunwing Code of Conduct Form

This form must be printed, reviewed, signed by both student traveler and parent (regardless of age) and sent back to GradCity prior to departure. Travelers will not be able to check-in/board the aircraft without this completed form.

Travel Insurance 

This describes what is covered under the Comprehensive Traveler’s Insurance Plan for GradCity trips.

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