Travel Forms & Resources

Travel Forms & Resources for All Travelers

Please note that ALL international travel now requires a valid passport. Travelers will also want to bring a government issued photo ID when traveling both domestically and internationally.

If you have any questions regarding what you or your student will need, please contact customer service at +1-877-472-3248 or email [email protected].

Please review the important forms below that may be necessary for travel. All travelers will receive a Know Before You Go email that highlights the specific forms you may need for your senior trip.

GradCity Code of Conduct

All travelers and a legal parent/guardian (if the traveler is under 18) must print and sign this document before traveling on their GradCity trip. Please bring it with you to hand in at your Welcome Orientation.

Co-ed Rooming Form 

If students wish to room co-ed, an authorization form must be filled out and signed by all occupants in the room (if under 18, the form must also be signed by their parent/guardian). This must be completed and submitted to [email protected] to confirm any co-ed rooming request.

Name Change Request Form

If an active traveler can no longer travel, they may be able to sell their spot on the trip to another student who has not signed up. There may be a Name Change associated with this account change. If you are interested in this option, please email customercare@gradcity.com for instructions of the process.

Room Damage Form

Each room MUST fill out this form as soon as you get to your room.  Please return to the Info Desk within 1 Hour of receiving access to your room.

The Bahamas Forms

Please review the important forms below that are necessary for travel to Nassau, Bahamas. These forms are organized by resort, and you only need to complete the forms specific to your booked resort.


Atlantis Paradise Island Forms

Atlantis Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Atlantis Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.


Breezes Bahamas Forms

Breezes Code Of Conduct Form

All travelers and a legal parent/guardian (if the traveler is under 18) must print and sign this document before traveling on their GradCity trip. The form should stay with the traveler to submit upon checking into the Breezes Resort.

Breezes Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Breezes Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.


Warwick Paradise Island Forms

Warwick Code of Conduct

Parents of any traveler under the age of 18 who are staying at the Warwick Resort must sign this form. The form should stay with the traveler to submit upon checking into the Warwick Resort.

Warwick Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Warwick Paradise Island Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holders photo ID.

Mexico Forms

Please review the important forms below that are necessary for travel to Mexico. These forms are organized by resort, and you only need to complete the forms specific to your booked resort.



Barcelo Maya Resort Forms

Barcelo Maya Palace Student Policy

Once printed and completed, this form should stay with the traveler to submit upon checking into the Barcelo Maya Palace.

Barcelo Maya Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Barcelo Maya, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.


Viva Wyndham Maya Forms

Viva Wyndham Maya Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Viva Wyndham Maya Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.

Dominican Republic Forms

Please review the important forms below that are necessary for travel to the Dominican Republic. These forms are organized by resort, and you only need to complete the forms specific to your booked resort.


Dominican Republic Electronic Visa

Dominican Republic Electronic Visa

Required form to be completed for each individual traveler: This will be completed twice – once prior to entering the Dominican Republic and once before departing the Dominican Republic. You must present the completed form (QR code) to a customs official. Download Here

Key Info when Completing:

  • Check YES for question: “Are you Going to Stay in a Hotel” 
  • Embarkation Port: Airport you are departing from
  • Disembarkation Port: Airport you are arriving into

Occidental Punta Cana Forms

Occidental Punta Cana Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Occidental Punta Cana, if they will be using a parents’ credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself or a copy of the card, and a copy of the card holder’s photo ID.

Panama City Beach Forms

Please review the important forms below that are necessary for travel to Panama City Beach, FL. These forms are organized by resort, and you only need to complete the forms specific to your booked resort.

Travelers will want to bring a government issued photo ID when traveling domestically.


Shores of Panama Forms

Shores of Panama Credit Card Authorization Form

Once printed and completed, this form should stay with the traveler to submit upon checking into the Shores of Panama Resort, if they will be using a parents credit card for security deposit/incidentals during their vacation. The traveler will also need the credit card itself ora copy of the card, and a copy of the card holder’s photo ID.

Travel Insurance & Terms